Lone Star
Art Guild
Constitution and by-Laws
(Revised April 13, 1963; October 6,
1963; October 1965; March 9, 1967; May 1, 1970; May 14, 1977; May 1987; May
1991; May 6, 1995; May 17, 1997; March 20, 1999; May 20, 2000, May 12, 2001;May
18,2002,May 17, 2003)
The name of this club shall be the Lone Star Art Guild.
ARTICLE II – OBJECT
The object of this club shall be to advance the study of
fine art in all its forms.
ARTICLE III - MEMBERSHIP
Any art club approved by the Membership
Committee, within a radius of two hundred miles of Houston, Texas and whose
members are interested in furthering the promotion of art, is eligible for
membership. All members of clubs are
automatically members of the Lone Star Art Guild.
Section 1. The annual dues
for each Member Club shall be one dollar ($1.00) per member with a minimum of
fifteen dollars ($15.00) per club. The LSAG does not recognize “family” groups,
only individual
artists,
therefore Member Clubs having “family” group rates must still pay the LSAG dues
of $1.00 per individual
artist
in any “family” group.
Section 2. The Treasurer
shall send a notice of payment of dues to all Member Clubs by August 15. Dues shall be payable to Lone Star Art Guild
by October 1.
Section 3. A notice for
additional member dues shall be sent to all Member Clubs by March 1. Such dues shall be payable to the Lone Star
Art Guild by April 1.
Section 4. The Lone Star
Art Guild year shall be from June 1 to the following May 31.
Section 1. There shall be
one Fall Meeting at which time the Board of Directors shall meet to formulate
plans for the spring (May) Convention.
The Auditor shall bring a written report of outgoing Treasurer’s books
to read at this meeting.
Section 2. There shall be
one Spring Meeting at which time the Board of Directors shall meet for the
purpose of coordinating plans for the annual Convention held in May. The Nominating Committee shall present the
slate of officers for the coming year.
After nominations from the floor are asked for, the election of officers
by members of the Board of Directors shall proceed. The Executive Board will be installed at the
May Convention and take office immediately.
Section 3. The ANNUAL DISTRICT CONVENTION shall be held during the month of
May. This convention shall include a
District Juried Art Exhibit, art program (demonstration and/or workshops) and a
Board of Directors meeting with the installation of officers.
There shall
be one Membership Exhibit in May. Exhibit
entries must have won a First, Second, Third or First Honorable Mention at
their Home Show or in any LSAG Membership Show.
An LSAG Approved Show shall be any show reporting winners to the LSAG
Convention Registration Chairman. Each
LSAG Club must report to the Convention Registration Chairman the winners from
their shows that are eligible for entering the next LSAG Convention within 10
days after each club show. Awards
winners in Club Shows held too late in April for entry in the May Convention will
be eligible for the Convention the following year.
An artwork can be entered in LSAG Convention competition one time only!
ARTICLE VII –
ELECTIONS
Section 1. At the Fall
Meeting, the President shall appoint a Chairman for the Nominating Committee and two members from different cities
shall be elected
from the floor to serve on the Nominating Committee.
Section 2. The Chairman for
the Nominating Committee shall present the new slate of officers at the Spring Meeting at which time the election shall be
held. Nominations may be made from the
floor. If there is but one nominee for
an office, election shall be by voice.
Section 3. The Executive
Board, at the next meeting following the vacancy, shall fill vacancies that
occur in an executive office. The
Nominating Committee shall fill vacancies that occur among officers elected,
but not installed.
Section 1. Past Presidents
shall be permanently listed in the yearbook in the order of service.
Section 2. The immediate
past President shall serve in an advisory capacity. All former Presidents shall serve on the
Board of Directors.
Section 1. The officers of
the Guild shall be: President, 1st
Vice-President, 2nd Vice-President, 3rd Vice-President, Secretary, Treasurer, and Auditor. The President shall appoint the
Parliamentarian and Historian.
Section 2. The President
shall appoint Committee Chairmen to work during the term of office.
Section 3. The Board of Directors
shall be composed of the following: the Executive Officers, former Presidents,
the Chairmen of the Standing Committees and three delegates (President and two
elected representatives) from each Member Club.
The
Executive Board shall consist of President, 1st Vice-President, 2nd Vice-President, 3rd
Vice-President, Secretary, Treasurer, Auditor, Parliamentarian, Historian and
immediate Past President. The Executive
Board shall have the authority to sign contracts, make decisions authorized by
the Board of Directors and make decisions requiring immediate action. The President shall notify Executive Board
Members of decisions to be made.
In the event the immediate past President holds an
elected office, he/she will have one vote only.
At least four Member Clubs must be represented on the
Executive Board. Only two votes
are allowed each Club represented on the Board.
There must be a three-fourths agreement among Clubs represented to
constitute a quorum.
The Executive Board shall fill vacancies occurring after
installation of officers. Prior to
installation, the Nominating Committee shall fill vacancies.
Section 1. At the opening
of the Board of Directors meetings, all members present shall vote
individually. A simple majority shall
carry.
Section 2. Voting power at
Board of Directors meetings shall rest with three persons from each Member
Club; i.e., two elected Delegates and the Member Club President, giving each club three votes.
Each Member Club shall have an Alternate Delegate with no vote except
when representing an absent Delegate. A
simple majority shall carry. If three
Delegates are unable to attend, absentee Delegates may issue a written proxy
vote.
The Constitution and by-laws may be amended at any
regular business meeting by two-thirds vote of the Board of Directors members
present, provided notice has been given at the previous Board of Directors
meeting. Votes may be cast in person or
by written proxy.
In the event that the Lone Star Art Guild shall disband,
the net amount of funds on hand in the Treasury at that time shall be prorated
according to the size of membership of the Member Clubs.
Section 1. PRESIDENT shall serve on the Executive Board of
Directors and the Convention Steering Committee. Shall call the meeting to order with a
prayer. He/she shall preserve order. Shall put to vote all motions that have been
officially presented and announce the results of the vote. He/she shall plan for the best interest of
the Guild and call Special Meetings when necessary. A Special Meeting may be called upon application
of three or more members, notice having been given to members in advance. Shall chair the Convention Steering
Committee. Shall serve as liaison with
the Convention Registration Committee.
Section 2. FIRST VICE-PRESIDENT shall serve on the Executive Board of
Directors and the Convention Steering Committee. Shall serve as liaison with Convention Host
Committees for Program, Banquet, Publicity, Door Prizes and Workshops. Shall assist the President as required.
Section 3. SECOND VICE-PRESIDENT shall serve on the Executive Board of
Directors and the Convention Steering Committee. Shall serve as liaison with Convention Committees for Exhibits, Judging,
Flats and Art Sales. Shall assist the
President as required.
Section 4. THIRD VICE-PRESIDENT shall serve on the Executive Board of
Directors and the Convention Steering Committee. Shall recruit new Member Clubs. Shall
provide new Member Clubs with Yearbooks.
Shall introduce new Member Clubs at the Convention and the Board of
Directors meetings. Shall be responsible
for the publication and distribution of a Yearbook annually as early as
possible in the new LSAG year. Shall
coordinate the Yearbook production with the Yearbook Editor. Shall provide the Yearbook Editor with
information pertaining to the By-laws and LSAG Annual Exhibit Rules, a list of
new officers, show dates and meeting dates of all member clubs. Shall establish the rules for and conduct a
Yearbook Cover Competition.
Section 5. SECRETARY shall serve on the Executive Board of
Directors. Shall send notices to all
LSAG Member Clubs at least three weeks prior to meetings. Shall keep a record of all proceedings
(Executive Board meetings, Board of Directors meetings, Convention and Special
Called meetings) and read minutes at each meeting. Shall send a copy of all minutes to each
Member Club President, all Delegates and other members of the Board of
Directors. He/she shall read all mail
received by LSAG at the meetings. Shall
receive names of club delegates, which are to be distributed to other LSAG
Officers.
Minutes shall include slate of officers elected.
Book of Minutes and stationery shall be turned over to
Incoming Board after Convention minutes are prepared.
Section 6. TREASURER shall serve on the Executive Board of
Directors and the Convention Steering Committee. Shall send notices to all Member Clubs by
August 15 concerning payment of dues.
Shall send notices to Member Clubs for any additional member dues by
March 1. Shall receive, collect and pay
all Guild money, subject to the vote of the Guild. Shall render at each meeting a signed itemized
statement of all money received and disbursed.
Shall be responsible for end-of-year Financial Statement given to each
Member Club, Delegate and Yearbook Chairman.
When requested by the Convention
Steering Committee, the LSAG treasurer
will make reasonable funds available to a Host Club for facility and other
deposits required, with written approval of the LSAG President. Shall issue membership cards to each member
upon payment of dues.
Section 7. PARLIAMENTARIAN shall give the rules of parliamentary
procedures when called upon by the President.
(Robert's Rules of Order)
Section 8. AUDITOR shall examine the books of the
Treasurer not later than after the annual installation meeting and shall bring a written report to be
read at the Fall Meeting.
Section 9. HISTORIAN shall keep a book and record of
pictures and articles of noteworthy events pertaining to the Guild. Responsible for photographs of ribbon winners
at Convention for records. Obtain from 2nd Vice-President a list of winners of the LSAG Convention
Competition.
DELEGATES shall serve on the Board of Directors.
Convention Steering Committee, headed by the President, together with the appropriate Convention
Committee Chairmen, shall make decisions on matters that may come up during
Convention Time.
WORKSHOP CHAIRMAN shall have charge of obtaining a location for workshops
and classes. Shall be in charge of
general assistance to workshop operations and engage the workshop instructors.
YEARBOOK CHAIRMAN shall compile material for the Yearbook. Shall request information of new officers,
show dates, any changes in meeting dates or place of Member Clubs and shall
list any information that would be beneficial for the general membership. Shall obtain new Member Club information from
3rd Vice-President. Shall go over the material with the President
and one or two assistants before final publication. Shall secure bids on the cost of printing the
Yearbook and supervise publication.
Shall mail Yearbooks to Delegates, Member Club Presidents
and remainder of Board of Directors by September 1 of each year. Each LSAG Member Club shall receive a minimum
of 5 yearbooks with one additional Yearbook issued for each 5 members.
Yearbooks shall be presented to each elected officer at
the May Convention.
Competition for Yearbook Front and Back
Covers – Each
organization shall be responsible for planning the competition within their
unit for the design of the back and front covers of the LSAG Yearbook. The winning design shall be presented at the
LSAG Convention for competition. The
entry shall be no more than 8˝” x 5˝” for the back or front cover. Two Xerox copies shall be attached to the
back of each entry. This will make it
possible to determine how well the entry will reproduce and also permit the
original to be returned to the owner.
One Xerox copy each shall be presented to both the Incoming President
and Secretary at the Convention. The
selection of the winning entries will be by those attending the LSAG
Convention.
Since the President needs to be in contact with the
Secretary, it is preferable that these officers be selected from closely
related areas.
Since the 1st and 2nd Vice-Presidents, Treasurer and Auditor are directly
concerned with the Annual Convention, then it is advisable that these officers
be selected from areas geographically close to the Convention city or
town. Shall try for continuity on the
Board in selecting the slate of officers.
Nominating Committee shall present the slate of officers for the coming
year. After nominations are asked for
from the floor, the election of officers by members of the Board of Directors
shall proceed. The new slate of officers
shall take office immediately after installation at the May Convention.